Last updated: August 2026
Fortwilliam Musical Society ("we", "us", "our") is committed to protecting your personal data. This policy explains what information we collect through this members' area website (fms.fyi), how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
We are based in Northern Ireland and operate under United Kingdom data protection law.
Fortwilliam Musical Society is an amateur musical society based in Belfast, Northern Ireland. This website is operated solely for the benefit of our members to provide access to sheet music, society news, and upcoming events.
For data protection enquiries, contact us at: membersarea@fortwilliammusicalsociety.org
We collect only the minimum data necessary to operate this members' area:
We do not collect phone numbers, postal addresses, payment information, or any other personal data beyond what is listed above.
| Purpose | Legal basis (UK GDPR) |
|---|---|
| Authenticating you when you log in | Legitimate interests (Art. 6(1)(f)) |
| Reviewing and approving member registrations | Legitimate interests (Art. 6(1)(f)) |
| Sending email confirmation on registration | Contractual necessity (Art. 6(1)(b)) |
| Sending password reset emails | Contractual necessity (Art. 6(1)(b)) |
| Sending resend confirmation emails | Contractual necessity (Art. 6(1)(b)) |
We do not use your data for marketing, profiling, advertising, or any purpose beyond operating this members' area.
We will only send you emails that are directly necessary for your account (confirmation and password reset). We do not send newsletters or marketing emails through this system. Any other society communications are handled separately and are not covered by this policy.
Your data is stored on a server located in the United Kingdom. We use industry-standard measures to protect it, including:
No system is completely secure. If you suspect your account has been compromised, please reset your password immediately.
We retain your account for as long as you remain an active member of the society. If you wish to have your account deleted, contact us at the address below and we will remove your data without undue delay.
We do not sell, rent, or share your personal data with any third parties. Your data is not transferred outside the United Kingdom.
This website uses a single session cookie to keep you logged in. This cookie contains no personal information and is deleted when you log out or close your browser. We do not use tracking cookies, analytics cookies, or any third-party cookies.
Under UK GDPR you have the right to:
To exercise any of these rights, contact us at membersarea@fortwilliammusicalsociety.org. We will respond within one month.
If you believe we have handled your data unlawfully, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the supervisory authority for data protection in the UK:
We may update this policy occasionally. Any changes will be posted on this page with a revised date. Continued use of the members' area after changes are posted constitutes acceptance of the updated policy.